FEATURE
1
Practical Skills
Ultimate Techniques for Organizing Documents and Information
Effective
ways of organizing information enable you to make your
dreams come true
- Masatoshi Kumagai: President & Representative
Director, GMO Internet, Inc.
Manual Ways:
- Divide a desk into four sections. Strictly
follow the rules for creating summaries and destroying
original documents after a certain period of time.
- Use manual searches based on a double-index method
- Organize all information by using one notebook and one
red-ink ballpoint pen. Carry around in a file folder
those documents that are expected to be used during each
month.
Digital Ways:
- Classify e-mail into categories and store and share them
on online bulletin boards. Automatically sort e-mail
sent to cell phones.
- Use four e-mail addresses skillfully. Use the same
title for e-mail and folders. Divide a PC’s desktop
display into four areas and categorize applications and files.
- Sort information on the Internet by using blogs. Make
full use of desktop searches.
- Open several websites by using a Tab Browser. Organize
information easily by using “Kami Copi.”
“Extreme
Techniques”
- Abandon everything, including documents, e-mail, and business
cards. Stand all day long at work
Try the Following Techniques
- Store documents in envelope files and conduct searches
using electronic databases
- Use the Free Address system to clear off the top of your
desk. Place the “in-house police” to check
once a week whether you are keeping your workplace neat and
tidy.
FEATURE 2
Useful Techniques for Searching on the Internet When
You Do Research, Prepare Documents, and Make Rounds
Preparation:
- Adjust your browser so that you can search using “Google
Toolbar & Desktop Search”
Research:
- Search by keywords that are likely to be found on the website
that contains the information you are looking for
- Research the reputation of companies or products by narrowing
your search to target websites. Use search words input
by Internet users for marketing.
Document Preparation:
- Use Google when you encounter Chinese characters that you
cannot pronounce or input from your keyboard. Look
for websites that provide easy-to-understand explanations
of technical terms.
- What shape? How does that person look? Google’s
image search gives you an immediate answer to such questions.
Making
Rounds:
- Do some preparatory research before you take action; this
way, you can be more efficient
Tips for Doing Searches:
- There are many other beneficial
search techniques that you should know
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